When it comes to meetings, not everyone has a big budget to spend. However, it is possible to have a professional meeting at a nice venue while still looking out for your bottom dollar. Here are some tips for saving money on your next meeting or conference:
1. Be Flexible- The best way to save money on rooms and event space is to be flexible with your dates. Let the sales manager know up front that you have a certain budget to work with and that your dates are flexible. This can help the sales manager find low-demand dates that can give you the same meeting space and rooms for less!
2. Select A Location That Has On-Site Food & Beverage- Food costs can really drive your bill up fast. By finding a location that has on-site food and beverage, you will be able to negotiate costs better and they may be willing to create a smaller, more cost effective menu for your event.
3. Ask For Volunteers- Save on labor costs by asking for a few attendees to volunteer their time to man the registration table for a few hours during the conference. You can discount or give them free registration to cover the cost of their time and it will save you on labor costs.
4. Offer Sponsorship Opportunities- Depending on the type of event you are planning, you may be able to ask businesses to sponsor the event for a fee. This will offset your costs and help them gain new customers. It can be a win-win situation!
To learn more tips on meeting planning or to host your next meeting at our oceanfront resort, visit our website.