Questions to Ask Before Booking a Wedding Venue

It’s all in the details. When it comes to planning the creation of memories and magic, due diligence pays, starting with precise information about the wedding venue or wedding destination. Good planning skirts unforeseen scenarios, so making note of pertinent details is key. Here are questions to consider when booking a wedding or reception venue:

Does the wedding venue offer a variety of options (ball rooms and banquet halls) for the specific number of guests you need?
Most resorts, luxury hotels, and wedding destinations designate various spaces and ballrooms for specific segments of the nuptials. For instance, one room may accommodate the wedding ceremony and not the reception hall or both. Or, one ballroom will be used for a buffet versus a plated dinner.

Maxim: Consider a destination wedding, which may offer the greatest flexibility or variety of spaces. Also confirm event space, date and hours of availability, occupancy, and dining specifications.

What are the resorts or wedding destination’s audio guideline?
If you’re planning to book your favorite band to jam at a your wedding reception, be sure to inquire about the wedding venue’s audio guidelines.

Are booked bands allowed to bring in outside equipment microphones, speakers, and amplifiers?
Can the band set up their own equipment or does the resort have an internal engineer that must set up the sound system? Is the audio system set up cost extra?

A wedding consultant out of St. Simons, Georgia advices, “If you plan to use a stage, dance floor or other equipment, inquire how the additions will or will not affect table space for your guests.”

What does the hotel property, banquet hall, or resort include in wedding venue flat fee?
Compare which services are included in the rental rate. Some wedding destinations charge a flat fee, with add-ons for certain services and rentals (for example: chair covers, butler service, set up, etc.).

Does the wedding destination resort discount any lodging accommodations for your guests?
Most wedding venues will block off a set number of rooms, offering a discount. However, the reservations must be made by a cutoff date usually several months prior to the date of the event.

Additional questions to ask before reserving a wedding venue:

>> Does the wedding venue property provide parking for wedding guests? How does it work?

>> How many blocks of rooms can you reserve for your family and friends attending your wedding destination?

>> What is the banquet hall, wedding venue or wedding destination’s policy for the rehearsal dinner?

>> What is the charge for hiring additional wait-staff or a bartender?

>> What is the minimum advanced deposit for the reception and food?

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