Posts Tagged ‘Destination Wedding Venue’

Questions to Ask Before Booking a Wedding Venue

Wednesday, September 11th, 2013

It’s all in the details. When it comes to planning the creation of memories and magic, due diligence pays, starting with precise information about the wedding venue or wedding destination. Good planning skirts unforeseen scenarios, so making note of pertinent details is key. Here are questions to consider when booking a wedding or reception venue:

Does the wedding venue offer a variety of options (ball rooms and banquet halls) for the specific number of guests you need?
Most resorts, luxury hotels, and wedding destinations designate various spaces and ballrooms for specific segments of the nuptials. For instance, one room may accommodate the wedding ceremony and not the reception hall or both. Or, one ballroom will be used for a buffet versus a plated dinner.

Maxim: Consider a destination wedding, which may offer the greatest flexibility or variety of spaces. Also confirm event space, date and hours of availability, occupancy, and dining specifications.

What are the resorts or wedding destination’s audio guideline?
If you’re planning to book your favorite band to jam at a your wedding reception, be sure to inquire about the wedding venue’s audio guidelines.

Are booked bands allowed to bring in outside equipment microphones, speakers, and amplifiers?
Can the band set up their own equipment or does the resort have an internal engineer that must set up the sound system? Is the audio system set up cost extra?

A wedding consultant out of St. Simons, Georgia advices, “If you plan to use a stage, dance floor or other equipment, inquire how the additions will or will not affect table space for your guests.”

What does the hotel property, banquet hall, or resort include in wedding venue flat fee?
Compare which services are included in the rental rate. Some wedding destinations charge a flat fee, with add-ons for certain services and rentals (for example: chair covers, butler service, set up, etc.).

Does the wedding destination resort discount any lodging accommodations for your guests?
Most wedding venues will block off a set number of rooms, offering a discount. However, the reservations must be made by a cutoff date usually several months prior to the date of the event.

Additional questions to ask before reserving a wedding venue:

>> Does the wedding venue property provide parking for wedding guests? How does it work?

>> How many blocks of rooms can you reserve for your family and friends attending your wedding destination?

>> What is the banquet hall, wedding venue or wedding destination’s policy for the rehearsal dinner?

>> What is the charge for hiring additional wait-staff or a bartender?

>> What is the minimum advanced deposit for the reception and food?

6 Considerations in Selecting a Destination Wedding Venue

Thursday, August 15th, 2013

Who needs nuptials like the rich and famous, when a destination wedding streamlines coordinating all those minor and major details? But, not all destination wedding venues meet the demands of the big day. Consider the following criteria for booking the best wedding venue.

  1. Budget accordingly. With wedding costs averaging more than $26,000 dollars, destination weddings afford a flexible approach to tie the knot. Destination weddings offer the best of both worlds: a place to host the ceremony and reception, plus the honeymoon. Set a firm spending limit for your big day and work within your budget!
    Wedding venue note: Most hotels, resorts and destination wedding venues charge a flat rate for the room with an additional fee for audio visual equipment, staffing and so forth. Make sure to ask about additional costs when looking into a wedding venue.
  2. Plan a domestic nuptial. Weddings beyond America’s borders may be exotic or exiting, but they are often a deterrent for family and friends unable to leave the country. Choose a destination wedding within the United States to ease guests’ travel, expenditures and time.
    In fact, many wedding planners advise a centralized venue, located within a four or five hour drive (for most of the guests). For instance, many brides who live in the Southeast, such Georgia, Florida, or South Carolina, and especially brides from the Atlanta area, are choosing destination weddings near the Atlantic coast.
  3. Lodging for everyone. When planning a wedding destination, calculate which guests are most likely to make the trek. Use this number to assess which resorts will have ample rooms to accommodate the wedding party.
    Note that some destination wedding hotels block off a specific number of rooms and have minimum night stay requirements (especially on the weekend).
  4. Stunning views. Think wedding photos and memories. Another essential consideration in selecting the perfect wedding destination is the need for a breathtaking milieu to exchange vows. Choose a resort with a variety of locations for the ceremony and reception. The King and Prince offers a variety of venue spaces based on the size of your party or music requirements.
  5. Plenty of area attractions. A mix of historical sites, shopping centers and fun activities give newlyweds as well their wedding guests ample activities to explore the day before or after the wedding. On Saint Simons Island, honeymooners and other vacationers can golf, shop, play on the beach and much more!
  6. Perks, deals and incentives. Compare venues for the perks and incentives. Some wedding destinations provide amenities such as a complimentary exercise facility, free parking and Wi-Fi for overnight guests.

Thinking of a destination wedding at The King and Prince Resort on St. Simons Island? Our wedding specialists, Ruth Driggs and Scarlett Starr, would love to discuss your ideas! Contact us today!